Facilities Operations Manager
| Job Type | Permanent Full Time |
| Location | Dublin |
| Area | Dublin, Ireland |
| Sector | Facilities Management |
| Salary | £52.7k - 57.1k per year |
| Start Date | |
| Advertiser | Theresa Lamarque |
| Job Ref | 5851 |
- Description
Facilities Operations Manager
- Location: Dublin (Home-based, must reside in Dublin)
- Salary: €60,000 - €65,000 Plus Bonus
- Home-based with some on-site presence
- Facilities Management
- Property Management
Position Overview:
We are seeking a Facilities Operations Manager to support the management of a diverse project and property portfolio. This is a middle management role that offers a unique opportunity to take ownership of multiple projects, drive initiatives forward, and contribute to the long-term success of the organisation. The role will be based in Dublin, with the flexibility to work from home in Dublin.
Key Responsibilities:
- Project Management and Oversight:
Assist in the management of a portfolio of projects, ensuring the successful delivery of facilities services and adherence to deadlines. This includes managing various aspects of the project lifecycle and ensuring smooth integration across different sectors, such as Build to Rent or project finance. - Finance and Reporting:
While project finance experience is a plus, familiarity with tools like Paymech is essential. You will be involved in managing service reports, Excel spreadsheets, and tracking project processes. Reporting will be a key part of the role, including creating and maintaining detailed progress reports, budgets, and financial forecasts. - Stakeholder Engagement:
Act as a point of contact for key stakeholders across the business, liaising with clients, contractors, and other departments to ensure communication is clear, expectations are set, and any issues are addressed in a timely manner. - Contract Management and Compliance:
Work with senior managers to monitor and enforce contract compliance, ensuring all project deliverables meet the agreed standards and are completed on time. You will need to have a strong understanding of contracts and the ability to keep track of amendments, changes, and deadlines. - Quality Assurance and Performance Monitoring:
Assist with the quality assurance process, helping to monitor the performance of the projects against agreed benchmarks. Ensure that the projects meet the set quality standards and identify areas for improvement, focusing on compliance with legal and internal requirements. - Problem-Solving and Issue Resolution:
Take a hands-on approach to managing and resolving project-related issues. Whether dealing with delays, budget concerns, or team dynamics, you will need to be proactive in proposing solutions and driving the team toward resolution. - Support with Strategic Development:
Contribute to the strategic direction of the projects by supporting the development of business plans and growth strategies. You will also be involved in implementing key initiatives and supporting the long-term objectives of the organisation.
Key Requirements:
- Proven experience in managing a portfolio of projects, ideally within sectors such as Build to Rent, project finance, PFI, PPP, BSF or LIftCo etc.. facilities management
- Experience with Paymech and/or a background in Facilities Management (FM) is beneficial, particularly for those with experience in handling service reports, data management, and process oversight.
- Previous involvement in compliance management and quality assurance for property-based assets (such as hotels portfolio, accommodation or property portfolios) is desirable.
- Strong understanding of contract management and the ability to maintain a keen eye for detail, ensuring all contractual obligations are met.
Skills & Competencies:
- Strong management skills, with the ability to oversee a variety of projects and drive them forward with initiative and confidence.
- Proactive, with a hands-on approach to problem-solving and a solid understanding of performance monitoring and reporting.
- Excellent communication skills, capable of engaging with stakeholders at all levels, including senior managers, contractors, and clients.
- Self-motivated, adaptable, and able to work independently, with the resilience to handle challenging situations and deadlines.
- Familiarity with using Excel and other relevant software for tracking and reporting on project progress.
- You must be able to take ownership of your projects, with a willingness to take on additional responsibility and grow into
