Contract Support

Contract Support

Newcastle

Salary £23k

We are currently looking for a Contract Support person to join a maintenance team for one of our global clients.

The Role

• Identify and help drive implementation of savings opportunities to ensure customer and the company financial savings targets are maximized.
• Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
• Compiling of the Contract Review Business Unit pack
• Conducting supplier surveys on MySupplier
• Compiling of the Customer Monthly Management Report
• Liaising with the client regarding payment of invoices
• Site inductions
• Continually develop systems to maximize efficiency benefits for the customer and the company.
• Update labour allocations to ensure accurate client reporting
• Support the preparation and delivery of monthly Contract Reviews.
• Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
• Chasing of debt to keep within contractual terms
• Creation and review of management reports such as P&L, WIP, Unbilled Revenue, Debt, OPO's & Invoice Pool
• Raising Purchase Orders
• Reviewing open Purchase Orders
• Policy and procedure compliance
• Processing supplier invoices and resolving any queries
• Comprehensive spend tracking
• Weekly report submission to include WIP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
• Reporting on In Scope and Out of Scope works
• Drive high quality financial performance to influence P&L result.
• Ad-hoc reporting as requested by Business Unit or Business/Finance.
• Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
• Reporting and management of work management system
• Logging hazards & customer feedback on the QHSE Management Portal
• Subcontractor reviews
• Obtaining supplier quotes and uploading onto the internal system for client approval
• Maintaining the stationery supply
• Updating Portals as and when required
• Constantly improve quality, service and efficiency.
• Helpdesk: When required, including but not limited to; logging, distributing and closing of reactive calls on desired system.
• When required, including but not limited to processing of PPM's to site staff and contractors
• When required, including but not limited to processing of compliance reports to CM and client
• Log books compliance
• Maintain eLogbooks

Qualifications

• GCSE Maths and English or equivalent
• Highly computer literate


• IT Skills to achieve key tasks and give the business a sound reporting base.
• Superior written and verbal communication skills with strong oral presentation skills.
• Capable of working in a matrix environment.
• Knows CAFM

If you are interested in this role, please apply immediately.