Compliance Coordinator

Compliance Coordinator

Newcastle

Salary £25K

Our client is looking for a Compliance Coordinator to join their team based in Newcastle.

The Role

• Identify and drive implementation of compliance for all activities included in the contract
• To ensure 100% compliance is achieved in line with the contract KPI/SLA's at all times
• Compiling of the Compliance and remedial tracker
• To regularly inspect vendors to ensure VFM for the Client
• Compiling of the Customer Monthly Management Report
• Liaising with the client regarding compliance issues
• Continually develop systems to maximize efficiency benefits for the customer and the company.
• Update labour allocations to ensure accurate client reporting
• Understand the Policy and procedure for compliance
• Support the preparation and delivery of monthly Contract Reviews.
• Raising Purchase Orders
• Reviewing open Purchase Orders
• Assisting with resolving any queries on Compliance including PO's, EW's etc.
• Reporting on In Scope and Out of Scope works
• Ad-hoc reporting as requested by Contract Manager, Maintenance Manager and Contract Support Lead.
• Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
• Reporting and management of work management system to ensure compliance for the client
• Subcontractor reviews
• eLog books compliance
• Maintain eLogbook's with service data from maintenance team and sub-contractors
• Ensure file naming formats are correct for uploads
• Timesheets collation for approval and uploading
• Keep a track of training matrix
• Updating of the team attendance planner
• Arranging agency cover and submitting hours on portal
• Culture carrier and promotes best practice

Other Duties

• Obtaining supplier quotes and uploading onto the internal system for client approval
• Maintaining the stationery supply
• Updating Portals as and when required
• Constantly improve quality, service and efficiency.
• Helpdesk: When required, including but not limited to; logging, distributing and closing of reactive calls on desired system.
• When required, including but not limited to processing of PPM's to site staff and contractors
• Ensure all compliance items have timings, job sheets, quotations, PO's Invoices where applicable

Qualifications

• Highly computer literate
• GCSE Maths and English or equivalent


• Superior written and verbal communication skills with strong oral presentation skills.
• Capable of working in a matrix environment.
• Knows CAFM
• Understands Compliance from experience in a similar role
• Previous experience of a service industry role using operating systems such as Dynamics AX.
• Previous experience of Concept Evolution would be an advantage .

If you are interested please apply immediately as interviews will be taking place shortly.