Project Manager (Facilities Management)

Job Purpose:

To deliver individual or multiple building services related to minor new works, refurbs within allocated budgets and defined programmes.

Principal Accountabilities:

• Prepare specifications briefs in consultation with staff


• Tender works in line with our Procurement Policy


• Manage quotation submission to client and gain approvals / purchase orders


• Prepare budget costs and ongoing budgetary control


• Appoint and manage consultants and other specialist contractors


• Attend regular approval meeting with Client interface


• Manage work through to effective completion and submit for invoicing


• Will stand in for the Area Engineering Manager and assume their daily responsibilities when they are not on site


• Ensure all works are managed in accordance with company standard operating procedures and Health and Safety regulations


• To ensure a weekly housekeeping check is completed of the building and grounds where it is your responsibility ensuring all the areas are in a safe condition and is hazard free


• Must be willing to undertake company standard internal training workshops and work to GMP (Good Manufacturing Practice), if applicable


• Respond to requests made via the Helpdesk


• Ensure all RAMS are suitable and sufficient whether work is subcontracted or delivered by an in house team and are in place and adhered to


• Liaise with the helpdesk administrators regarding organising any out of hours or weekend working including the control of sub contractors and ensuring both site security and the client are aware of any out of hours works. This work includes the inspection of permits to work issued to sub contractors and ensure they are operated correctly.


• Follow the contract and company procurement policies


• Manage projects from input to design specification, tender, installation to commissioning, practical completion, handover and invoicing


• Co-ordinate the procurement and resource planning within the requirements of the contract needs


• Ensure that all company quality control systems and procedures are implemented and maintained


• Ensure appropriate record keeping in maintained and available for Client audits


• Develop and maintain good working relationships with clients, colleagues, subcontractors and suppliers


• Manage all Health and Safety matters (CDM) in accordance with company procedures and current relevant legislation


• Take responsibility for the successful project completion and formal handover in accordance with defined requirements outlined by the client or nominated client representatives


• To ensure compliance with all company policies and procedures are maintained

Person Specification

• Proven and extensive experience within a Facilities Management environment


• Operational and technical experience with demonstrated potential


• Technical expertise, qualifications or apprenticeship in a craft skill or engineering discipline would be an important pre-requisite of the role


• Proven experience in Project Management


• Ability to plan and organise their work effectively to meet changing environments and needs


• Proven track record to the successful delivery of multi task building services related projects


• Ability to liaise with and supervise contractors


• Knowledge of Health and Safety legislation and safe working practices


• Demonstrable skills in dealing and working closely with internal and external customers and suppliers on complex and interrelated issues on an ongoing basis


• Experience in pharmaceutical, healthcare or processing industry and working within a GMP environment would be an advantage


• To be able to communicate at all levels, with excellent written and oral skills


• To be self motivated and to be able to motivate others, to be reliable and to be able to act with responsibility


• IT skills required with specific reference to the Microsoft suite of packages


• Hold sufficient Health and Safety (CDM) experience that allows the effective running of projects.