Facilities Administrator

Facilities Management Administrator

Part time

• £25000 - £30000 FTE
• Part time 24.5 hours over 4 days
• Hybrid working
• London
• Facilities Management Administration

We are currently recruiting for a part time Facilities Management Administrator to work as part of a small team, supporting senior management in an office-based role in Coventry.

This role requires a lot of self-management and so is suited to someone who is very proactive and driven with good communication who will take ownership the workload. The role is working with Board Directors and lawyers so the ideal person will need to be experienced in dealing with senior level s

The role is part time, 24.5 hours per week, over 4 days and offers hybrid working.

Duties of the role include:

• General administrative duties
• Database management
• Processing authorised invoices for payment
• Tracking document, including variation orders and other data
• Organising meetings, rooms and events as required
• Operating a document control system
• Collation of monthly reports
• External liaison with service providers, client and other parties
• Processing correspondence and chasing responses
• Maintaining files and records
• Archiving as required
• Any other duties that may reasonably be determined as commensurate with the role

The Candidate

The hiring company are looking for the following skills and experience for this role:

• IT skills - good working knowledge of Microsoft Office
• PFI experience & knowledge is desirable but not essential
• Attention to detail
• Strong organisational, prioritisation and planning skills
• Ability to work on own initiative
• Strong interpersonal and written/verbal communication skills
• Must be willing to undergo an enhanced DBS check