Administrator

Role:

• Contract Support Administrator

Location:

• Manchester City Centre

Salary:

• £25000 per annum

Package:

• Free city centre parking
• 25 days holiday plus 8 days statutory bank holidays
• Monday - Friday 08:00 - 17:00
• 1-hour lunch
• Flexibility
• Training agreements
• Progression routes
• Company pension
• Company benefits
• Retail discounts
• Gym membership
• Private Healthcare option

We are working with a well-established Mechanical Building Services company who are looking for a Contract Support Administrator to join their team based at their Manchester City Centre office

Our client is a leading provider of customised facility management and real estate services. With a combined team of over 6,500 globally, they relentlessly focus on enabling innovation through the services they deliver, while actively looking for new opportunities that will enable innovation for their client's businesses.

Purpose of the role:

The Contract Support role will require close liaison with Contract Managers, Engineers and external contacts to process all paperwork ensuring that the clients and sites receive a professional and accurate service. Reporting to the onsite Contract Manager.

Key Responsibilities

• Dealing with day-to-day enquiries from the team and Clients
• Producing Financial and statistical reports for contract portfolio
• Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
• Raising Work Orders for new contracts/jobs/quotes
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Raising and closing month PPMs for team
• Supervision off all WIP for the Contract portfolio ensuring that invoices are produced promptly.
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets/job sheets/expenses weekly
• Logging holiday, sickness for team engineers
• Day-to-day admin including photocopying, filing etc
• Annual archiving of client files
• Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Ensuring that all documentation is received from Subcontractors with regards to Health & Safety and Company Legislation.
• Maintaining the site sub-contractor records and Log Book System.
• Processing of labour timesheets and engineers' holiday and sickness records
• Produce statistical reports on a weekly and monthly basis
• Processing and passing for payment of all supplier and sub-contractor invoices and dealing with any queries.
• Ownership of all tasks through to completion.

Our client believes that diversity and inclusion is a key business driver, such that they never lose sight of its importance as it is woven into the fabric of their organisation. They are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. They recognise that promoting diversity is an essential component of their continuing pursuit of organisational success!